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Students will normally be required to withdraw if they do not make adequate academic progress according to the requirements outlined in the section “Academic Progress”. When a student is required to withdraw, the academic record will indicate “required to withdraw”.
A student wishing to voluntarily withdraw from the University must obtain the approval of their Supervisor and Graduate Advisor. When the withdrawal is approved, the academic record will indicate “voluntary withdrawal”, the date of withdrawal and a standing of W in all courses not completed on that date.
If withdrawal is not approved, the student will remain registered in all courses and a final grade and/or standing will be assigned at the end of the term.
A student who does not complete formal withdrawal procedures will be liable for all assessed fees until such procedures are completed.
A student who fails to register and/or becomes absent without leave from their program for two or more consecutive terms will normally be withdrawn from the program. The Department must first make reasonable attempts to contact the student by email and regular mail. If there is no response after repeated attempts, the Department may recommend that the student be withdrawn. The Department must send copies of the written attempts to contact the student and a memo confirming the non-registration and non-attendance of the student to Graduate and Postdoctoral Studies.
The academic record will indicate “withdrawal – did not register”.
Graduate and Postdoctoral Studies reserves the right to require a student to withdraw from a program of study if the Faculty, in consultation with the Department of Electrical and Computer Engineering, considers the student to be unsuited to proceed with the study or practice of the chosen discipline or field of study. Request to withdraw for non-academic reasons would not prevent the student from immediately applying for entry into a different program of study.
A student must be informed in writing by the Department of Electrical and Computer Engineering of unsatisfactory progress and given an opportunity to discuss the matter with their Supervisor before any recommendation for withdrawal is made to Graduate and Postdoctoral Studies.
A student in any graduate program who is required to withdraw will not normally be eligible to apply for readmission to the University for at least one year. After one year, students who have been required to withdraw may be admitted to a different program in the Faculty of Graduate and Postdoctoral Studies provided that they meet all admission requirements in effect for that program at the time they apply. Such applications must be accompanied by a statement from the graduate program which recommended withdrawal outlining the reasons for which the student was required to withdraw.
Students who have been required to withdraw may also apply to be readmitted to the same program after at least one year has passed from the effective date of withdrawal. Compelling evidence must be presented that a more successful outcome is likely if the student is to be readmitted. All cases for readmission must be reviewed and approved by the Dean of Graduate and Postdoctoral Studies. Students required to withdraw from a graduate program more than once are not eligible to be considered for admission to any program in the Faculty of Graduate and Postdoctoral Studies.
If a student's registration laspses, he or she may be permitted to resume the program as long as he or she is in good standing and that the time limit for degree completion has not expired. A student who is required to withdraw for academic reasons is not eligible for reinstatement. Further information on reinstatement can be found on the Graduate and Postdoctoral Studies website.