Room Bookings

To book an ECE room in the Fred Kaiser or MacLeod Buildings, please check its availability via https://mrbs.ece.ubc.ca and send a request to bookings@ece.ubc.ca

Classroom bookings must be booked through Classroom Services.

Please note that requests can take up to 2-3 business days to receive a response. During peak times (such as the beginning of an academic term) please expect longer delays when submitting a request.

Availability on the meeting room booking system and a request sent to the bookings administrator does not guarantee your booking.  ECE staff are not available to assist with set up or take down of the facility for your event. ECE staff are available during normal business hours, Monday-Friday from 8:30am-4:30pm (excluding holidays), in KAIS 5500 to unlock the doors if you find them locked on your arrival. If you would like to take a look at a room in advance of your event, an ECE bookings administrator can grant you access to the room by request.

Please be courteous to subsequent users of the facility by returning the venue to a ‘normal’ seating pattern and by removing all event materials (papers, catering trays, etc.). Please do not assume that ECE staff or custodians will remove these items for you. Working in cooperation, the users of this facility can ensure that it remains in optimal condition.

If you are planning on rearranging the furniture in KAIS 2020/2030 or the Atrium, please note the following:

• All furniture moving in KAIS 2020/2030 and the Atrium will be done by the UBC Movers. If you need to rearrange furniture in these areas for your event, your booking request must include a desired event floor plan and a worktag/speedchart. This includes resetting the furniture at the end of your event.
• Furniture moving will be coordinated by Facilities and Safety Manager Sabrina Fried. Please submit a separate request to facilities@ece.ubc.ca with your desired floor plan and a brief event description.
• Please note that these requests need to be processed a minimum of 4 weeks before your event.
• We ask that you do not move furniture independently, as this can lead to injury.
• In order to officially confirm a booking that requires different furniture arrangements, a moving request must have been submitted and approved. Event bookings will not be completed until this has been received. Please let us know if you have any questions about this through bookings@ece.ubc.ca.

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Rooms Available for Booking

Please contact bookings@ece.ubc.ca for more information.