Dropping/Withdrawing Courses

Please Note: Withdraw (W) standings are not included in your overall GPA calculation and will not affect your academic standing in the program. As graduate students pay tuition on an instalment basis and not per course, there is also no financial penalty for withdrawing from a course.

2023 Summer Term Dates

Last day to drop a course with no penalty (course completely removed from record):
– Full Session course (Term 1 and 2): May 26th, 2023
– Term 1 course: May 19th, 2023
– Term 2 course: July 10th, 2023

  • To have a course removed completely from your record after this date, students must:
    1. Complete a course registration form for a Course Drop and obtain the instructor’s approval (https://www.grad.ubc.ca/forms/registration-change-registration-form)
    2. Contact your ECE Graduate Advisor directly and obtain a written supporting rationale in addition to a signature on the course registration form (simply signing the form is not sufficient, a rationale must be included.)
      • For MEng students: Leo Stocco, leos@ece.ubc.ca
      • For MASc/PhD Students: Lutz Lampe, lampe@ece.ubc.ca
    3. Submit completed registration form and rationale to help@ece.ubc.ca for further processing by ES (MEng) or G+PS (MASc and PhD)

Last day to drop a course in SSC with a W standing (no approvals/department involvement required):
– Full Session course (Term 1 and 2): July 7th, 2023
– Term 1 course: June 9th, 2023
– Term 2 course: July 28th, 2023

  • To drop a course with a W standing after this date, students must:
    1. Complete a course registration form for a Course Drop and obtain the instructor’s approval (https://www.grad.ubc.ca/forms/registration-change-registration-form)
    2. Contact your ECE Graduate Advisor directly and obtain a written supporting rationale in addition to a signature on the course registration form (simply signing the form is not sufficient, a rationale must be included.)
      • For MEng students: Leo Stocco, leos@ece.ubc.ca
      • For MASc/PhD Students: Lutz Lampe, lampe@ece.ubc.ca
    3. Submit completed registration form and rationale to help@ece.ubc.ca for further processing by ESS (MEng) or G+PS (MASc and PhD)
  • Note: After the above noted deadlines, a W standing will only be granted if the request is approved, the course will not be removed completely from a student’s record unless under extraordinary circumstances.

Each request will be reviewed on a case-by-case basis. As there is no guarantee of approval, we encourage students to familiarize themselves with all dates and deadlines to avoid unexpected issues throughout the term. https://www.calendar.ubc.ca/vancouver/index.cfm?page=deadlines